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Purchasing Assistant

Job Summary: The Purchasing Assistant is responsible for supporting the procurement and inventory operations of the company, with a focus on second-hand luxury products such as handbags, watches, accessories, and fashion items. This role assists in sourcing products, coordinating with suppliers and sellers, managing stock movements, and ensuring accurate documentation to support smooth retail and operational activities.

Key Responsibilities

Assist in sourcing and purchasing second-hand luxury items from suppliers, dealers, customers, or trade-in channels.
Support the verification and documentation process for purchased luxury products, including product details, condition reports, and authenticity records.
Prepare and process purchase orders, purchase records, quotations, and related procurement documents accurately and timely.
Coordinate with suppliers, personal shoppers, consignors, and internal teams regarding pricing, product availability, and delivery arrangements.
Monitor inventory levels and support stock replenishment for retail outlets and online sales platforms.
Assist in tracking incoming products and ensure purchased items are received, tagged, and recorded properly in the inventory system.
Maintain accurate purchasing records, supplier databases, and inventory documentation for luxury products.
Support price comparison and market research on second-hand luxury items to assist purchasing decisions.
Coordinate stock transfers between outlets, warehouses, or online fulfillment teams.
Assist in preparing inventory, purchasing, and sales-related reports when required.
Ensure all purchased items are properly stored, labeled, and handled with care to maintain product condition and presentation standards.
Work closely with retail and operations teams to support smooth store operations during promotions, campaigns, or peak periods.
Perform ad hoc duties assigned by the Purchasing Manager.