Virtual Assistant, Project Management

Job Description:

  • WorkBetterNow Certified Professionals™ with Project Management Experience, work full-time (40 hours/week) as independent contractors from their homes, helping businesses in the US with their administrative needs.
  • Define project scope, objectives, and deliverables in collaboration with stakeholders and team members.
  • Develop detailed project plans, schedules, and budgets, and track progress against milestones and KPIs.
  • Assign tasks and responsibilities to team members, ensuring clarity and accountability.
  • Coordinate project activities and resources, including internal team members, external vendors, and contractors.
  • Monitor project risks, issues, and dependencies, and implement mitigation strategies as needed.
  • Communicate project status, updates, and changes to stakeholders and senior management.
  • Manage project budgets and expenditures, tracking costs and ensuring adherence to financial guidelines.

Requirements:

  • At least 2 years of previous work experience working with administrative tasks
  • At least 2 years of Project Management experience
  • Previous experience using Project Management CRM such as ASANA, Apptivo, Workect, Trello, Monday.com, or any project management tools.
  • Project Management education is a plus.
  • Social Media experience is preferred but not required
  • Bilingual in Spanish and English (advanced or proficient)
  • Expertise with Microsoft Word, Excel, PowerPoint, Outlook/Gmail
  • Advanced written and spoken English skills (including top grammar skills) - Scores C1&C2
  • Appropriate work-from-home environment
  • FT availability (40 hours a week)
  • Excellent relationship skills.
  • Although not required, we also prefer candidates who have:
  • Experience working with CRM systems.
  • Bookkeeping skills.

Benefits:

  • 18 paid vacation days + U.S. federal holidays
  • Paid maternity/paternity leave (up to 2 months with 50% salary coverage after 1 year)
  • Career Support
  • A dedicated Talent Coordinator who serves as your guide and liaison between you, WorkBetterNow, and your assigned company—helping you navigate your role and continue growing professionally.
  • A supportive, people-first environment where your voice matters.
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