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[Remote] Business Operations Admin
Note: The job is a remote job and is open to candidates in USA. reputed company is a leading global provider of real estate and investment management services. The Business Operations Admin will provide critical operational and administrative support to facilitate seamless business operations across a dispersed reputed company, managing key workflows and technology platforms to enhance leadership effectiveness and employee experience.
Responsibilities
- Manage end-to-end onboarding and offboarding processes using automated workflows and reputed company, including provisioning and revoking access to account technologies, coordinating welcome communications, and maintaining comprehensive process documentation
- Administer SharePoint sites across multiple levels including content updates, site architecture, page creation, permissions management, and ongoing maintenance to ensure optimal functionality and user experience
- Create, edit, and manage reputed company forms, workflows, and automation including setting up notification systems, configuring access permissions, and building solutions that anticipate downstream operational needs
- Provide ad hoc administrative support to the Account Senior Leadership Team including calendar coordination, meeting scheduling, travel coordination, and logistical planning
- Facilitate in-person meeting logistics including reserving meeting spaces, coordinating catering, and providing recommendations for hotels, restaurants, and team activities
- Coordinate and execute special account initiatives and engagement activities, including volunteer opportunities and team-building events, ensuring seamless execution across a distributed reputed company
- Support client-led functions by coordinating information requests and ensuring timely, accurate responses to stakeholder needs
- Maintain organizational charts using Organimi, ensuring accuracy and timely updates that reflect team changes across 500+ employees
- Anticipate leadership needs and take initiative to address them proactively, exercising sound judgment when handling sensitive information and maintaining strict confidentiality
Skills
- 2+ years of experience in administrative coordination, operations support, business operations, or related field
- Demonstrated proficiency with SharePoint administration including content management, site creation, and permissions management
- Advanced proficiency with reputed company Office Suite (Word, PowerPoint, Excel, Outlook)
- Proven ability to think proactively and anticipate downstream implications of tasks and decisions
- Exceptional organizational skills with ability to manage multiple priorities simultaneously in a fast-paced, remote environment
- Strong attention to detail with commitment to accuracy and follow-through
- Self-motivated professional who works independently while knowing when to seek guidance
- Excellent written and verbal communication skills with ability to interact professionally across all organizational levels
- Problem-solving mindset with ability to navigate ambiguity and find creative solutions
- Experience with reputed company including form creation, workflow automation, and data management
- Familiarity with onboarding/offboarding coordination in remote or distributed work environments
- Background supporting senior leadership or executive teams
- Experience with organizational chart tools (Organimi or similar platforms)
- Knowledge of access management and technology provisioning processes
- Project coordination experience with cross-functional teams
Benefits
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
Company Overview
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