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Program Coordinator II

AgencyDept of AdministrationDivisionCouncil for WomenJob Classification TitleProgram Coordinator II (S)Position Number60014078GradeNC10About UsThe NC Department of Administration is the business manager for North Carolina state government. The department oversees Government Operations such as building construction, purchasing and contracting for goods and services, maintaining facilities, managing state vehicles, acquiring and disposing of real property, and operating auxiliary services such as courier mail delivery and the sale of state and federal surplus property. Additionally, the department manages many of the state's advocacy programs that provide assistance and services to diverse segments of the state's population that have been traditionally underserved.Description of WorkThe primary purpose of this position is to coordinate the statewide review, approval, renewal, and training of Domestic Violence Intervention Programs (DVIPs) and to support the Domestic Violence Commission in fulfilling its statutory responsibilities. The position also manages the Division for Women & Youth’s statistical data collection and reporting processes and ensures accurate and timely updates to the Division’s website in partnership with DOA Communications. In addition, the position provides administrative and region office support, including tracking grantee documents, preparing authorizations, and serving as a first point of contact for constituents. This position will be 100% homebased.Knowledge Skills and Abilities/Management PreferencesThis posting will close at 11:59pm the night before the end date. MAX SALARY FOR THIS POSITION: $48,685Recruitment Range: $43,267-$48,685NOTE: "See Resume" is not acceptable to show work history.DVIP/DVOM Coordination (40%)<ul><li>Staff and support the Domestic Violence Offender Management Committee including the biannual review process for DVIP program applications, including approval and denial decisions.</li><li>Maintain and update the statewide directory of approved DVIP programs for use by the courts.</li><li>In consultation with division leadership assist the DVOM in identifying, developing and training for community partners, allied professionals (e.g., judges, DSS staff), and victim service agencies on appropriate referral practices, DVIP services, and their impact on survivor support. As needed or requested develop and deliver training for DVIP providers on application requirements and reporting standards.</li></ul>Statistical Data Management, Tracking, and Reporting (35%)<ul><li>Collect, review, and process required statistical submissions from state-funded grantees and approved DVIP providers.</li><li>Track and monitor receipt of semi-annual reports, following up on late or incomplete submissions.</li><li>Send reminders to grantee agencies regarding reporting deadlines and requirements.</li><li>Verify data accuracy and maintain centralized databases for compliance reporting.</li><li>Monitor compliance with statistical reporting requirements and, when noncompliance is determined, prepare recommendations to the Executive Director and the assigned Regional Director regarding the issuance of corrective actions.</li><li>Compile statistics for state and federal reports and prepare summaries for boards, commissions, and leadership.</li><li>Partner with DOA Communications to prepare one-pagers, dashboards, and other public-facing products to share statistical trends and program information.</li><li>Provide technical assistance to grantees and DVIP providers on data reporting requirements.</li></ul>Special Projects (25%)<ul><li>Serve as the Division’s primary point of contact for website updates.</li><li>Collaborate across Division staff and with the Division Director to identify updates or new content needs.</li><li>Coordinate with DOA Communications to ensure timely updates are made and that content aligns with agency standards.</li><li>Periodically review the Division’s webpages for accuracy, functionality, and relevance and work across the division with the appropriate staff to receive accurate content.</li><li>Other Duties as assigned.</li></ul><div>MANAGEMENT PREFERENCES<ul><li>Experience maintaining and updating directories. </li><li>Experience in supporting committees or boards. </li><li>Strong Microsoft Excel skills including experience in data cleaning, statistical analysis and working with data reports.</li></ul><div>Employment Incentives with NC State Government </div><div>We value our employees and offer a variety of competitive and family-friendly benefits including: </div><div><ul><li>12 annual paid holidays </li></ul></div><div><ul><li>Health Insurance and Supplemental Benefits including Dental and Vision. </li></ul></div><div><ul><li>NC State Retirement Plan </li></ul></div><div>Click more about employee perks and benefits at <a href="https://oshr.nc.gov/state-employee-resources/benefits" target="_blank" rel="noopener noreferrer">https://oshr.nc.gov/state-employee-resources/benefits</a>. Contact NCDOA and follow us on social media at <a href="https://ncadmin.nc.gov/contact" target="_blank" rel="noopener noreferrer">https://ncadmin.nc.gov/contact</a>. **Find tips on How to Apply and learn more about our agency here:  <a href="https://ncadmin.nc.gov/join-our-team" target="_blank" rel="noopener noreferrer">Join Our Team | NC DOA</a>** </div>SUPPLEMENTAL AND CONTACT INFORMATION: </div><div>** PLEASE SUBMIT YOUR APPLICATION ON-LINE USING THIS WEBSITE ** </div><div>All applicants must complete and submit a state application for employment using the new Workday Online Job Application System for the State of North Carolina. To receive credit for your work history and credentials, you must list the information on the online application form. Any information omitted from the application cannot be considered for qualifying credit. Attached or incorporated resumes (including Text Resumes on application form) WILL NOT be used for screening for qualifying credit. Please make sure you complete the application in full. "See Resume" or "See Attachment" will NOT be accepted. Other attachments (except a DD-214 copy) will also be accepted but not used in screening for qualifying credit. Applicants are required to scan and attach a copy of their DD-214 (Form 4) or discharge orders if they wish to obtain veterans preference.  Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status". It is not necessary to contact the Human Resources Office to check the status of an application. If there are any questions about this posting, other than your application status, please contact the DOA Human Resources Office. </div><div>CONTACT INFORMATION NC Department of Administration Human Resources Management Office Attn: Human Resources Specialist 325 N Salisbury Street Raleigh, NC  27699-1322 Phone: 984-236-0040 </div>Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.Bachelor’s degree from appropriately accredited institution and one year of experience related to the area of assignment; or an equivalent combination of training and experience.EEO StatementThe State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Lauren Michelle ScottRecruiter Email:LAUREN.M.SCOTT@DOA.NC.GOV

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