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Executive Assistant (Independent Contractor, Remote) I

About the Role Are you a systems thinker who thrives on making order out of chaos? We’re seeking a remote Executive Assistant (Independent Contractor) to support Mel Dorman — a real estate investor, author, and founder of the Seller Financing Academy. This is a flexible, part-time contractor role (~30 hours/week) for a proactive operator who loves creating structure, automations, and communication systems that free up leadership time. About Mel Mel Dorman is a Portland-based entrepreneur and financial activist who helps people build community-centered wealth through creative real estate strategies. She leads a multimillion-dollar portfolio, a national coaching academy, and frequent speaking events — all of which need behind-the-scenes coordination and systems support. Responsibilities You’ll manage Mel’s operational world — inbox, calendar, student communications, and automation systems — with ownership and precision. Executive Support <ul> <li> Manage inbox and calendar: triage, prioritize, draft replies </li> <li> Coordinate meetings, speaking engagements, and podcast appearances </li> <li> Book travel and prepare itineraries </li> <li> Respond to media and partnership requests (bios, photos, etc.) </li> </ul> Systems & Operations <ul> <li> Build and maintain SOPs that improve efficiency </li> <li> Set up automations in HubSpot, Zapier, and OnceHub </li> <li> Draft and schedule newsletters, reminders, and student announcements </li> <li> Track testimonials, affiliate payouts, and digital assets </li> </ul> Seller Financing Academy Support <ul> <li> Onboard new students and manage follow-ups </li> <li> Monitor inbox and student questions, escalate as needed </li> <li> Manage student access, payment plans, and class announcements </li> </ul> Property Management Coordination <ul> <li> Prepare leases and renewals from approved templates </li> <li> Track rent increases and renewal timelines </li> <li> Organize monthly financial documents for bookkeepers </li> </ul> You’re a Great Fit If You ✅ Love creating systems that help visionaries thrive ✅ Are confident writing and communicating in someone else’s voice ✅ Are proactive — you see what needs to be done before being told ✅ Can juggle multiple projects without dropping the details ✅ Care about values-driven business and community impact Required Qualifications <ul> <li> 3+ years of experience as an Executive or Administrative Assistant </li> <li> Proficiency with Google Workspace, HubSpot (or similar CRM), Zapier/Make, ChatGPT, and QuickBooks Online </li> <li> Excellent written communication and attention to detail </li> <li> Comfortable working autonomously and managing confidentiality </li> <li> Located in a time zone that overlaps 9 am–1 pm Pacific </li> </ul> Bonus Points <ul> <li> Background in real estate, coaching, AI automation, or online education </li> <li> Experience supporting thought leaders or course creators </li> <li> Light design or copywriting skills (newsletters, templates) </li> <li> Familiarity with seller financing or community-based entrepreneurship </li> </ul> Contract Details <ul> <li> Independent Contractor (1099) </li> <li> Approx. 30 hrs/week @ $35/hr </li> <li> Flexible schedule within business hours </li> <li> Monthly invoicing; renewable quarterly </li> <li> Long-term partnership potential for the right fit </li> </ul> How to Apply Please complete this short application form: Link <a href="" target="_blank" rel="noopener noreferrer">Here</a> You’ll be asked to: <ol> <li> Share a 2-minute Loom video introducing yourself and a system you’ve built. </li> <li> Describe your email triage process to keep an exec’s inbox under control. </li> <li> Write a 3-sentence reply to a podcast booking request. </li> <li> Share your time zone and preferred working hours. </li> </ol> We’ll reach out to qualified applicants for to arrange interviews. <hr class="lis-container__job__content__description__hr">

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