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Document Control Analyst, Delivery Program
Job Description:
- Establish a reliable, governed source for PMO policy, process, procedure, templates, and project-delivery documentation
- Improve consistency in how project teams organize, name, revise, retain, and retrieve records across the lifecycle
- Provide Delivery Program leadership visibility into documentation quality, compliance, and corrective actions
- Enable project teams and partners to use the right platform and workflow for design, construction, and controlled records
- Administer, maintain, and continuously improve the Center of Excellence document library
- Set up, manage, and maintain document-control systems and project records across the project portfolio
- Apply the Document Control Plan, project folder structure, file naming conventions, retention requirements, and revision-control standards
- Coordinate document intake, identification, distribution, revision, archival, and retrieval
- Maintain accurate document registers and revision histories
- Review documents and records for accuracy, completeness, metadata, naming, version status, and appropriate storage location
- Guide project teams on practical application of document-control standards and approved systems
- Support controlled management of design documents, drawings, specifications, RFIs, submittals, meeting records, change documentation, closeout records, and related project files
- Conduct routine audits and quality checks; document findings, track corrective actions, and escalate recurring compliance risks
- Partner with project leadership, design, construction, controls, commissioning, and external partners to resolve document-control issues
- Maintain internal process documentation and job aids and recommend updates
- Serve as a subject matter expert for SharePoint, Procore, and future data-management platforms
- Train users on folder structures, naming conventions, revision controls, and system use
- Prepare reporting on document quality, audit results, adoption, exceptions, and corrective-action status
- Identify opportunities to simplify workflows, reduce duplication, improve searchability, and strengthen record integrity
- Perform general administrative responsibilities including data entry, reporting, and user support
Requirements:
- 4+ years of document control experience supporting engineering, architectural, construction, infrastructure, or similarly technical project environments
- Independent responsibility for document registers, revision control, audits, and project-team support
- Working knowledge of construction and design documentation, including drawings, technical specifications, RFIs, submittals, revisions, and transmittals
- Experience with Procore, SharePoint, and comparable document-control systems such as Autodesk Forma Data Management
- Strong organizational skills, attention to detail, follow-through, and sound judgment in managing controlled records
- Clear written and verbal communication skills
- Confidence training users with varied technical backgrounds
- Must be eligible to work in the United States
- Must pass a comprehensive drug and background screening
- Bachelor's degree in a related field (preferred)
- 5+ years of experience supporting complex, multi-project capital programs (preferred)
- Experience administering SharePoint and Procore document-control practices, training users, and conducting documentation compliance audits (preferred)
- Familiarity with document-control governance, quality assurance, retention practices, and audit processes (preferred)
- Ability to interpret technical terminology and collaborate effectively with design, construction, and project-delivery teams (preferred)
- Travel up to 25%
Benefits:
- Medical, dental, and vision insurance
- 401K program
- Flexible spending accounts
- Cell phone subsidy
- Peer-to-peer recognition and rewards programs
- Company events, game nights, happy hours, and barbecues