Document Control Analyst, Delivery Program

Job Description:

  • Establish a reliable, governed source for PMO policy, process, procedure, templates, and project-delivery documentation
  • Improve consistency in how project teams organize, name, revise, retain, and retrieve records across the lifecycle
  • Provide Delivery Program leadership visibility into documentation quality, compliance, and corrective actions
  • Enable project teams and partners to use the right platform and workflow for design, construction, and controlled records
  • Administer, maintain, and continuously improve the Center of Excellence document library
  • Set up, manage, and maintain document-control systems and project records across the project portfolio
  • Apply the Document Control Plan, project folder structure, file naming conventions, retention requirements, and revision-control standards
  • Coordinate document intake, identification, distribution, revision, archival, and retrieval
  • Maintain accurate document registers and revision histories
  • Review documents and records for accuracy, completeness, metadata, naming, version status, and appropriate storage location
  • Guide project teams on practical application of document-control standards and approved systems
  • Support controlled management of design documents, drawings, specifications, RFIs, submittals, meeting records, change documentation, closeout records, and related project files
  • Conduct routine audits and quality checks; document findings, track corrective actions, and escalate recurring compliance risks
  • Partner with project leadership, design, construction, controls, commissioning, and external partners to resolve document-control issues
  • Maintain internal process documentation and job aids and recommend updates
  • Serve as a subject matter expert for SharePoint, Procore, and future data-management platforms
  • Train users on folder structures, naming conventions, revision controls, and system use
  • Prepare reporting on document quality, audit results, adoption, exceptions, and corrective-action status
  • Identify opportunities to simplify workflows, reduce duplication, improve searchability, and strengthen record integrity
  • Perform general administrative responsibilities including data entry, reporting, and user support

Requirements:

  • 4+ years of document control experience supporting engineering, architectural, construction, infrastructure, or similarly technical project environments
  • Independent responsibility for document registers, revision control, audits, and project-team support
  • Working knowledge of construction and design documentation, including drawings, technical specifications, RFIs, submittals, revisions, and transmittals
  • Experience with Procore, SharePoint, and comparable document-control systems such as Autodesk Forma Data Management
  • Strong organizational skills, attention to detail, follow-through, and sound judgment in managing controlled records
  • Clear written and verbal communication skills
  • Confidence training users with varied technical backgrounds
  • Must be eligible to work in the United States
  • Must pass a comprehensive drug and background screening
  • Bachelor's degree in a related field (preferred)
  • 5+ years of experience supporting complex, multi-project capital programs (preferred)
  • Experience administering SharePoint and Procore document-control practices, training users, and conducting documentation compliance audits (preferred)
  • Familiarity with document-control governance, quality assurance, retention practices, and audit processes (preferred)
  • Ability to interpret technical terminology and collaborate effectively with design, construction, and project-delivery teams (preferred)
  • Travel up to 25%

Benefits:

  • Medical, dental, and vision insurance
  • 401K program
  • Flexible spending accounts
  • Cell phone subsidy
  • Peer-to-peer recognition and rewards programs
  • Company events, game nights, happy hours, and barbecues
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