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Temporary Supervisor's Board Assistant
For questions regarding this position, please contact the Recruiter listed in the Supplemental Information section.
ABOUT THE POSITION
The County of Riverside’s Department of Human Resources - Temporary Assignment Program (TAP) has an opportunity for a Temporary Supervisor's Board Assistant to support the Board of Supervisors' Fifth Supervisoral District. This is temporary position located in Riverside.
This position performs the full range of clerical and secretarial duties from trainee through advanced level secretarial work in the Board of Supervisors' Office, or in direct support of the Board of Supervisors. Assignments are rotated frequently and require staff to be knowledgeable in the functions, services and operations of County government so they can respond effectively to a multitude and variety of inquiries. Incumbents are required to properly deal with sensitive and confidential information and must exercise the highest level of judgment and tact.
Those assigned the more complex duties may perform lead duties over incumbents performing more routine assignments.
This class has been designated At-Will by the Board of Supervisors, in accordance with the provisions provided under Article 6, Section 601E (3) of the County Management Resolution and serves at the pleasure of the individual Supervisor.
This position will provide support to the Programs and Policy Team.Part-time hours: 25-30 hours a week.
Desirable experience and/or skills:
- Bilingual in Spanish is preferred
- Data analysis and insight skills
- Experience working in a public agency
- Experience working in student government at their college or university
- Experience providing support for various projects
Competitive candidates will have the ability to demonstrate a high level of professionalism and possess key qualities that contribute to a positive and effective work environment. They will exhibit strong oral and written communication skills, exercise political awareness and discretion, maintain a personable and friendly demeanor, and show a strong commitment to providing exceptional customer service.
Meet the Team!
TAP Benefits
EXAMPLES OF ESSENTIAL DUTIES
- Answer telephone and public counter inquiries pertaining to Board meetings and activities.
- Receive and screen a variety of visitors and telephone callers; ensure that inquiries are promptly answered or referred to appropriate sources; answer questions involving searching for and summarizing technical data, laws, policies, or procedures.
- Answer routine, difficult and hard-to-handle inquiries from all County departments and agencies and the public regarding the County.
- Provide information to the public or interdepartmental representatives in situations where judgment and interpretation of departmental policies and regulations are required; gathers and summarize data on a wide range of subjects requiring knowledge of the functions, services and operations of County departments.
- Design or revise office forms; perform complex clerical work requiring the application of laws, policies, procedures, and specialized terminology; prepare and process materials which require the review of complex source material and a thorough familiarity with policies, procedures, terminology, and various applicable laws in order to obtain the necessary data.
- Establish and maintain complex filing systems of confidential and administrative materials.
- Screen incoming correspondence and follow up to ensure that deadlines are met; arrange correspondence for the Supervisor's personal reply in order of priority with appropriate background material attached for reference.
- Initiate replies to routine correspondence; compose correspondence and other materials requiring the application of subject matter knowledge and discrimination in the selection of data.
MINIMUM QUALIFICATIONS
The minimum qualifications, skills, knowledge, and abilities are determined by the appropriate member of the Board of Supervisors, but typically include:
Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test.
Experience: Two years of clerical experience, at least one year of which included program support, project support, and tracking and reporting on program & project data and insights. The non-specialized experience may be substituted for by either completion of:
18 semester or 27 quarter units from an accredited college or university in secretarial sciences, office practices, business education, or a closely related field.
OR
360 hours of training from an accredited occupational training program in secretarial sciences, business education, or a closely related field.
Knowledge of: Office practices and procedures followed to process a variety of documents and provide clerical support to the Board of Supervisors and Clerk of the Board; methods, procedures and filing systems used to record, store and retrieve Resolutions and other records of Board actions.
SUPPLEMENTAL INFORMATION
________________________________________________________________________________________
APPLICATION INFORMATION
Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify, attach the required documents to your job application. Documents include a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service. For spousal preference, and as applicable, the following documents: a copy of your marriage certificate, spouse's death certificate, a letter of spouse's disability and/or letter of service-related death (if available) from the U.S. Veteran's Administration. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. For complete details and documentation requirements, please review the Veterans Preference Policy, C-3 here:
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at:
Work Location and Telework
In-person attendance is the standard work expectation for County of Riverside assignments. Certain assignments may be eligible for a hybrid telework schedule; however, telework arrangements are subject to management approval, operational needs, and/or may be modified or discontinued at any time. Employees who telework are expected to be able to report to their assigned worksite on short notice or as operational needs require. Unless otherwise specified for a particular position, employees are expected to reside in California following appointment. Limited exceptions may apply. Applicants should contact the assigned recruiter for additional information regarding work location expectations, telework eligibility, and residency requirements.
Proof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.
If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).
Work Authorization Requirement
Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1-B visas, and will not provide sponsorship for any employment-based visas.
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.
Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.
Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.
General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.
Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site,
If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.
