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Student – Office Assistant
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Student – Office Assistant
*Indicates the salary listed as per the OPSEU Collective Agreement.
Are you a student or recent graduate looking for an opportunity to build your career over the summer? Are you passionate about making a difference?
The Summer Employment Opportunities program provides opportunities to obtain valuable work experience, gain transferable skills, and build professional networks.
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LEARN: Jump start your career, whether you want to learn business skills, use your French language skills, help out in a lab, or work outdoors. Put the knowledge you've acquired at school into action.
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GROW: Enhance your skills and expand your network by working on projects, leading initiatives and sharing your ideas. Transfer the skills you learn to your future school and work experiences.
- CONTRIBUTE: In addition to advancing your professional and personal skills, you will also give back to your community. Spend your summer working to support the interests of Ontarians!
This job posting represents multiple positions within different ministries and at various locations across Ontario. Certain cities may be located in distant or remote areas in Ontario and may not be accessible by public transit. Carefully review locations through Google Maps (opens in a new tab) and select ONLY those locations that you are able to travel to and work in. You can select up to 10 locations.
Notes:- Relocation expenses and/or accommodations are not covered by ministries.
- The number of positions to be filled is approximate and subject to change.
- Please use your legal name when applying to the job ad.
- Summer placements are typically full-time (working 36.25hrs/week or 40 hrs/week). However some part-time placements MAY be available based on mutual agreement between the hiring manager and student, if operationally feasible. Please inquire at the interview stage.
About the job
Work Description
Supporting a team on a wide range of administrative functions, you may have the opportunity to work on some or all of the following activities:- Prepare and organize correspondence, perform data entry and word processing functions, and create a variety of documents.
- Provide customer service assistance by performing reception duties, responding to public and/or internal inquiries, and performing cashier duties (e.g. accurately processing payments and performing basic mathematical calculations).
- Assist with small- and/or large-scale archival/filing projects by following a prescribed set of rules to store or destroy files; use technology to file documents.
- Conduct research, perform analysis, and input data.
- Plan, organize, coordinate, and manage daily assigned work.
- Certain positons provide medical clerical and support services within a Health Care setting
Please note: some student Office Assistants may require you to be a minimum of 18 years old due to operational reasons.
What you bring to the team
Mandatory requirements
You must meet all eligibility criteria by the first day of employment (contracts begin between May and July):
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Student Status: You must be enrolled in a secondary or post-secondary institution (currently or for the fall semester) OR you must have graduated within the past six months (for example, if you graduated in December, you can apply for and start a summer student position up until June of the following year).
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Age: You must be a minimum of 15 years of age. There is no maximum age limit.
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Residency: You must be a resident of Ontario during the term of employment.
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Work Status: You must be legally entitled to work in Canada and have a valid Canadian Social Insurance Number (SIN) for the full duration of your summer employment.
- Application: Applications are only accepted online by clicking the "Apply Online" button. Your application should describe how you meet the knowledge and skill requirements outlined on this ad.
Communication and Interpersonal Skills
- You apply your written communication skills to document findings, record data, and prepare a variety of documents (e.g. reports, presentations, meeting minutes, etc.).
- You apply your customer service skills and your verbal, written, and active listening communication skills to perform reception duties, respond to phone, email, and in-person inquiries, and provide information to internal clients and/or the public.
- You apply your initiative and interpersonal skills to work collaboratively within a multi-disciplinary team.
Technical Skills and Knowledge
- You apply your experience using Microsoft Office applications, such as Word (word processing) and Excel (spreadsheets), as well as databases, email, and the internet to conduct research and prepare a variety of documents.
- You apply your knowledge of office administration to accurately process payments and perform basic mathematical calculations.
- You accurately track, retrieve, and archive files; you apply your knowledge and/or experience with electronic file and paper management systems to secure, classify, manage, and store documents.
- You apply your basic knowledge of records management to ensure the integrity of ministry records is maintained in accordance with ministry standards.
- You input data accurately and generate reports, paying close attention to detail.
Analytical and Organizational Skills
- You apply your research and analytical skills to gather, assess, and summarize information, and provide recommendations.
- You apply your knowledge of recordkeeping theory and practice to research documents, make connections, and identify those that are to be archived.
- You use the internet and other sources to gather and aggregate data, analyze and input data findings, and summarize information.
- You apply your planning and organizational skills to collect, organize, review, and verify information/data through review of files, reports, and other means.
- You apply your discretion and sensitivity skills when working with confidential information.
- You work independently or as part of a team; you plan, organize, and prioritize your work to meet competing deadlines.
Other student and recent graduate opportunities
See what other summer opportunities are currently available!Also, check out all the other student and new recent graduate opportunities offered within the Ontario Public Service.
Don't meet every qualification?
The SEO program is designed for students and recent graduates who are looking to kick-start their careers and gain practical work experience. If you're excited about this position but don't meet all the listed qualifications, please still consider applying.How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province.We offer:
- a purpose-driven service culture with passionate professionals who contribute to our province
- a career that can grow across multiple job functions and program areas
- flexible learning opportunities, including professional development and mentorship programs
- employee networks to foster community and make connections
- employee-centric programs to support and empower equity-deserving groups
- a modern, friendly and accessible physical work environment
Additional information:
Note:
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About security checks:
A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential. - Some positions advertised on this job ad are represented by the Ontario Public Service Employees Union (OPSEU) and successful candidates will be required to pay monthly union dues, which are automatically deducted from your pay.
Other positions advertised on this job ad may be excluded from the OPSEU Collective Agreement (i.e. not represented by OPSEU), depending on the business area within the Ministry in which the work is performed. You will be advised during the recruitment process by the hiring manager of the business area.
You will receive a confirmation splash page verifying receipt of your application when it has been successfully received. You will only receive an email confirmation if you have entered your email address in the application. If you do not receive a confirmation splash page, it is likely that your application was not successfully received and it is recommended that you resubmit your application. If that still does not result in a confirmation, please contact SEO@ontario.ca during the posting period. We cannot provide assistance with submitting your application after the job ad deadline date.
How to apply:
- You must apply online and complete all the mandatory questions on the application form.
- You must attach one document with your application. We recommend you attach a cover letter and resume to support the information you provide in your application. The cover letter and resume document you attach should not exceed five (5) pages combined.
- If you require accommodation to apply, or to complete this application form, please contact us at SEO@ontario.ca.
Check out the Youth and New Professionals website to learn more about Summer Employment Opportunities.
Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.
Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.
Strengthening Ontario, together
