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Senior HR Operations & Executive Specialist (BambooHR) (Remote)
Senior HR Operations & Executive Specialist (BambooHR) * Department:Human Resources & Executive Operations Department:Human Resources & Executive Operations * Employment Type:Full-Time Independent Contractor (40 Hours/Week) Employment Type:Full-Time Independent Contractor (40 Hours/Week) * Location:Remote (LATAM or South Africa) Location:Remote (LATAM or South Africa) * Working Hours:Full-Time (US Business Hours Aligned) Working Hours:Full-Time (US Business Hours Aligned) Position Overview We are seeking an exceptional Senior HR Operations & Executive Specialist to serve as a strategic partner to our leadership team. This high-visibility role requires deep expertise inBambooHRand modern HR technology suites. You will take full ownership of our HR infrastructure: managing candidate pipelines, screening resumes with sharp discernment, drafting offer letters, maintaining compliance, and providing high-level executive support. Key Responsibilities 1. HR Systems Management & BambooHR Administration(Core Focus) * BambooHR Mastery:Own the administration of BambooHR—managing employee records, onboarding workflows, time-off tracking, performance metrics, and custom reporting. BambooHR Mastery:Own the administration of BambooHR—managing employee records, onboarding workflows, time-off tracking, performance metrics, and custom reporting. * Tech Stack Optimization:Maintain and optimize integrated tools (ATS platforms like Greenhouse/Lever, DocuSign/PandaDoc, Slack, and Google Workspace) to ensure seamless data flow. Tech Stack Optimization:Maintain and optimize integrated tools (ATS platforms like Greenhouse/Lever, DocuSign/PandaDoc, Slack, and Google Workspace) to ensure seamless data flow. * Compliance & Records:Ensure digital employee files, contractor agreements, tax docs, and compliance records remain confidential and flawlessly organized. Compliance & Records:Ensure digital employee files, contractor agreements, tax docs, and compliance records remain confidential and flawlessly organized. 2. Talent Acquisition & Onboarding * High-Level Resume Screening:Review high-volume candidate submissions, evaluating capability, trajectory, and culture fit beyond surface-level keywords. High-Level Resume Screening:Review high-volume candidate submissions, evaluating capability, trajectory, and culture fit beyond surface-level keywords. * Contract Generation:Draft, customize, and execute error-free offer letters, contractor agreements, and compensation packages. Contract Generation:Draft, customize, and execute error-free offer letters, contractor agreements, and compensation packages. * Onboarding Workflows:Build and execute structured BambooHR checklists for a seamless, world-class onboarding experience. Onboarding Workflows:Build and execute structured BambooHR checklists for a seamless, world-class onboarding experience. 3. Executive Support & Operations * Meeting Moderation & Action Tracking:Prepare meeting agendas, attend strategy calls to capture structured action items, and drive execution. Meeting Moderation & Action Tracking:Prepare meeting agendas, attend strategy calls to capture structured action items, and drive execution. * Calendar & Priority Management:Triage executive scheduling, manage inbox priorities, and keep leadership focused on core goals. Calendar & Priority Management:Triage executive scheduling, manage inbox priorities, and keep leadership focused on core goals. * Process Documentation:Author and maintain comprehensive SOPs, employee handbooks, and internal policy guides. Process Documentation:Author and maintain comprehensive SOPs, employee handbooks, and internal policy guides. Qualifications & Requirements * BambooHR Expertise (Mandatory):Proven, hands-on administration experience in BambooHR (custom reporting, workflow automations, database management). BambooHR Expertise (Mandatory):Proven, hands-on administration experience in BambooHR (custom reporting, workflow automations, database management). *
