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Senior Facilities Coordinator

May 1, 2026

Guide Dogs - Where Every Role Makes a Difference Come and join us as a self‑motivated and purpose‑driven Senior Facilities Coordinator and be part of something life‑changing - helping people with sight loss live the life they choose. As a Senior Facilities Coordinator, known at Guide Dogs as a Senior Workplace Services Coordinator, you’ll lead the delivery of safe, cost‑effective, and fit‑for‑purpose workplace and facilities management services for all building users at our Leamington site. The Senior Facilities Coordinator will be an expert at ensuring that the working environment meets all relevant building, environmental, and health and safety legislation. Our Senior Facilities Coordinator’s play a huge part in ensuring everything we do enables us to deliver on our purpose and exceed expectations. This role will be based on site at our Leamington office, you’ll be working 35 hours per week, worked 9am to 5pm, Monday to Friday. Key Responsibilities Lead and manage the Workplace Services team, setting clear objectives, delivering regular 1‑to‑1s, and supporting performance and professional development. Oversee day‑to‑day site operations, including reception services, meeting rooms, space utilisation, and ensuring a high‑quality workplace experience for all site users. Manage the delivery of compliant hard and soft facilities management services, ensuring statutory compliance, effective contractor management, and accurate record keeping. Ensure safe, secure, and efficient building operations, including HVAC and building management systems, site security, access control, CCTV, and visitor management processes. Act as site lead for health, safety, and risk management, including risk assessments and business continuity planning. Manage site budgets and financial controls, overseeing Workplace Services spend, purchase orders, forecasting, and supporting annual budget planning with the Regional Manager. You You’ll have a proactive, hands‑on approach to facilities management. You’ll enjoy working in a busy environment with a dedicated focus on high‑quality service delivery, whilst being committed to creating a safe, efficient and inclusive workplace for all. You’ll act with integrity and honesty in everything you do. Skills and Competencies Educated to a minimum of GCSE or equivalent (GCF level 3/SQCF level 6-7 level 2 / SQCF level 5) Desirable - Member status of a professional Facilities Management body e.g. Institute of Workplace Facilities Management (IWFM) Experience managing a small site‑based facilities/workplace team. Experience in facilities management delivery through a mix of in‑house and outsourced service provision at a single site with multiple buildings. Experience managing on‑site health and safety compliance including the completion of inspections and compliance with risk assessments. An understanding of technical building management/control and physical security control systems. An understanding of facilities management/workplace best practice management principles. An understanding of the Health & Safety at Work Act 1974, associated Regulations and Approved Codes of Practice relevant to the workplace. We wouldn’t be able to change the lives of people with sight loss without our people. That’s why it’s important for us to provide a variety of benefits that reward our colleagues in a way that suits them and recognises the hard work and contribution that they make. 26 days annual leave. After three years of continuous employment, this increases to 28 days plus Salary: GBP 30000 - 40000 per year

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...