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Senior Executive Assistant, Global Advertising Sales
Amazon Ads is on the lookout for a proactive and exceptionally organized Senior Executive Assistant to support the Vice President of Global Ad Sales. This is a crucial role that requires stellar planning and communication capabilities. The selected candidate will play a significant role in collaborating with the Ad Sales leadership team, facilitate a global team of Executive Assistants, and serve as an important point of contact for Amazon Ads industry events and executive-level customer engagements.The perfect candidate will be adept at understanding leadership and team priorities, demonstrate the ability to anticipate needs proactively, and implement improvements that enhance the leadership team's efficiency. A high level of diplomacy, integrity, and discretion in handling sensitive information is vital, as is the capacity to navigate ambiguous situations and deliver high-quality results in uncertain environments. The candidate should manage competing priorities with excellent judgment and foster a positive, service-oriented attitude. Keen attention to detail is essential. Strong written and verbal communication skills are critical, along with a deep understanding of organizational structures and team dynamics.As the head Executive Assistant for the Ad Sales organization, this position will work in close partnership with leadership and their teams to create a process-driven, efficient, and inclusive workspace. The ideal candidate will thrive in collaborative environments, cultivating strong relationships with peers and stakeholders both within and outside the organization while staying aligned with business objectives to support team goals and solid knowledge of operational processes that drive efficiency.This position requires in-office presence five days a week and may involve travel 2-4 times per year.Key Responsibilities:Manage complex calendars and coordinate high-level internal and external meetings.Efficiently organize detailed travel itineraries for domestic and international trips, as well as handle expense reporting.Oversee team space planning and organize morale-building activities.Collaborate closely with the leadership team, key business partners, and Sales team EAs to provide comprehensive support, including management of annual planning and EA onboarding protocols.Track progress on critical deliverables and follow up on action items.Effectively communicate and coordinate with various groups, including peers, internal stakeholders, clients, and advertising industry professionals.Basic Qualifications:At least 8 years of experience as an executive assistant.Proven experience coordinating domestic or international travel.Experience managing the calendar of C-level executives.Proficiency in Microsoft Office applications.Ability to manage a substantial and time-sensitive workload effectively.Preferred Qualifications:Experience in team management.Experience working in a matrixed organizational structure.10years of experience supporting senior-level leadership.Experience managing projects from start to finish.Experience collaborating with large global teams.This role is based at Amazon's office in Palo Alto, CA, which requires attendance five days a week. Interested candidates are encouraged to apply, and Amazon is committed to creating a diverse and inclusive work environment.Amazon is an equal-opportunity employer. We consider qualified applicants from all walks of life and backgrounds, including those with arrest and conviction records, as permitted by law. Additional applicant accommodations are available upon request. Experience: 8 years required
