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Remote Administrative Assistant / USA
This role supports the Chief Legal Officer by providing confidential administrative support in a professional manner to the entire Legal team. Strong judgment, communications skills, flexibility, initiative, and the ability to operate with limited supervision are critical to overall success in this position. Additionally, this role may be assigned projects based work. Projects should be completed in a timely manner with careful attention placed to professional formatting and grammar.
Primary Responsibilities:
Manage the calendar of the Chief Legal Officer by ensuring deadlines are met, meetings are scheduled and communicated to all parties and by tracking various work initiatives
Coordinate weekly meetings, including preparing agendas and minutes
Compose and produce correspondence, reports, presentations and forms through translating verbal conversations to written documents independently
Edit and proofread documents ensuring 100% accuracy in work product
Develop, organize, lead and execute ad hoc initiatives
Assist in the production of Board of Directors and metric reports
Track expenses and prepare expense reports
Track and order supplies ensuring appropriate utilization and availability of resources
Arrange travel requirements
Organize offsite and onsite meetings, including scheduling rooms, ordering catering, and handling onsite technical set up
Coordinate morale initiatives within the team, including, but not limited to organized events, strategic morale programs, and appreciation activities
Responsible for coordinating approvals, tracking of all invoices and expenses for legal department
Other duties as needed or required.
Job Qualifications:
Required:
Associates Degree or equivalent; 5 years experience in administrative support, preferably in a legal setting
Ability to exercise independent judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions to meet above responsibilities
Strong organizational skills as evidenced by an ability to prioritize and handle multiple projects
Professional demeanor
Excellent written and verbal skills
Sound judgment in maintaining the confidentiality of information
Ability to create complex, professional presentations
Attends additional training as requested/deemed necessary
Preferred:
Associates degree preferred
High competency level with various PC applications (MS Office), SmartSheet, Zoom Video Meeting platforms and SharePoint a plus
Physical Demands:
Incumbent must be able to communicate effectively.
Manual dexterity and sitting is required in carrying out position own position responsibilities (i.e. use of personal computer).
Ability to travel or move about within and outside serviced facilities required.
Incumbent works primarily in either a private or shared office environment.
Remote
Skills:
Administrative Skills, Billing, Calendar Management, Catering Services, Communication Skills, Establish Priorities, Event Management, Expense Reports, Expense Tracking, Legal, Manual Dexterity, Metrics, Microsoft Office, Microsoft SharePoint, Multitasking, Order Supplies, Organizational Skills, PC (Personal Computer) Systems, Plan Meetings, Policy Development, Presentation/Verbal Skills, Problem Solving Skills, Proofreading, Resource Utilization, Time Management, Travel Planning, Willing to Travel, Writing Skills
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