Records & Compliance Advisor

Entity:

People, Culture & Communications

Job Family Group:

HR Group

Job Description:

The P&C Records and Compliance Analyst plays a critical role in supporting the organization's People & Culture (P&C) compliance and records management functions. This position is responsible for conducting detailed analyses of personnel records and employee documentation, interpreting complex regulatory requirements, supporting legal and agency matters, and ensuring adherence to federal, state, and local employment laws, with a significant focus on California regulations.

The ideal candidate possesses exceptional critical thinking and analytical abilities, strong attention to detail, and the ability to evaluate complex information, identify compliance risks, and develop well-reasoned recommendations. This role regularly collaborates with Legal, P&C, and business leaders while managing sensitive and confidential information with the highest level of professionalism and discretion.

Duties and Responsibilities

• Drive compliance excellence across the United States, with a particular emphasis on California employment laws, regulations, and reporting requirements.
• Analyze, compile, and provide complete and accurate P&C documentation in response to requests from Legal, regulatory agencies, and internal partners.
• Review and evaluate personnel records and related documentation, preparing concise summaries, analyses, and reports in accordance with legal guidance.
• Partner with Legal and P&C teams to interpret records, assess compliance obligations, and determine adherence to applicable employment laws and regulatory requirements.
• Coordinate, maintain, and monitor compliance reporting processes to ensure accuracy, timeliness, and alignment with established deadlines.
• Research, monitor, and interpret changes to federal, state, and local employment laws and regulations, proactively identifying potential impacts to the organization.
• Conduct detailed analyses of information, documentation, and employment-related records; communicate observations, recommendations, and potential compliance risks to key partners.
• Prepare responses to state agency inquiries and claims, including wage and hour claims, by gathering, reviewing, and analyzing documentation and preparing comprehensive, fact-based responses.
• Perform audits of P&C records, processes, and documentation to evaluate compliance, identify gaps, and ensure adherence to legal, regulatory, and company requirements.
• Utilize critical thinking and sound judgment to assess complex situations, identify trends, and recommend practical solutions to compliance-related issues.
• Handle highly confidential employee and business information with discretion, integrity, and professionalism.
• Support the development, review, and maintenance of compliance-related training materials and resources.
• Respond to internal and external inquiries regarding P&C policies, records, compliance matters, and processes.
• Leverage HRIS and reporting tools to analyze workforce data, identify potential compliance concerns, and support informed decision-making.
• Build effective working relationships and communicate regularly with field management, P&C leaders, Legal, and other business partners through advanced written and verbal communication.
• Perform HRIS data entry, record maintenance, and system updates while ensuring data integrity and accuracy.
• Prepare professional correspondence, reports, presentations, spreadsheets, summaries, and other business documents.
• Participate in special projects and other compliance- or records-related initiatives as assigned.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Legal Studies, or a related field; or an equivalent combination of education and relevant professional experience.
• Minimum of 4 to 5 years of professional experience in Human Resources, compliance, legal support, records management, or a related field.
• Experience supporting employment law, regulatory compliance, investigations, audits, or legal matters preferred.
• Strong understanding of employment laws and regulations, with multi-state experience required and California employment law experience strongly preferred.
• Demonstrated ability to think critically, analyze complex information, assess risk, and develop well-supported conclusions and recommendations.
• Exceptional attention to detail with strong organizational, prioritization, and time management skills.
• Advanced analytical and problem-solving capabilities, including the ability to identify patterns, trends, inconsistencies, and potential compliance concerns.
• High level of proficiency in Microsoft Office applications, particularly Excel and Word, including the ability to analyze data and prepare professional reports and documentation.
• Experience using HRIS platforms and reporting tools to manage records and support compliance-related activities.
• Excellent written and verbal communication skills, including the ability to communicate complex information clearly and professionally to a variety of audiences.
• Ability to work independently, manage multiple priorities, and adapt in a fast-paced, deadline-driven environment.
• Demonstrated commitment to confidentiality, professionalism, and ethical handling of sensitive information.
• Legal, compliance, records management, or HR certification(s) are a plus.

Working Conditions / Physical Requirements In this role, the team member is continuously sitting and typing, frequently talking and using eye and hand coordination and may also be required to climb or balance; stoop, kneel, crouch or crawl. The team member is frequently required to lift and/or move objects lifting 10 to 55 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Standing, walking, bending over, and repetitive use of legs are done occasionally. All performed with or without a reasonable accommodation.

Why join us

At bp, we support our people to learn and grow in a diverse and ambitious environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees’ lives that are meaningful, so we offer benefits ( to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement

No travel is expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working

Skills:

Agility core practices, Agility core practices, Analytical Thinking, Collaboration, Communication, Creativity and Innovation, Customer service delivery excellence, Customer Service Design, Data Management, Decision Making, Developing and implementing strategy, Discovered resource estimation and assurance, Employee and labour relations (Inactive), Extract, Global Perspective, Information Security, Leading transformation, Management Reporting, Managing change, Managing strategic partnerships, Measurement and metrics, Organizational Knowledge, Performance and planning, Problem Solving, Project and programme management {+ 5 more}

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Legal Disclaimer:

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.).

If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.