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People and Culture Coordinator (12M FTC)

May 1, 2026

We are at an exciting inflection point — standing up our own People & Culture infrastructure as an independent organisation. This is a hands-on, execution-focused role that sits at the heart of that transition. As People & Culture Coordinator for the UKI market, you will work closely with our Global P&C team to build and operationalise our core people systems — including payroll, benefits, and HRIS — ensuring a seamless experience for our employees throughout this change. You will also provide on-the-ground support to our centralised Global Centres of Excellence (COEs) in areas such as Talent Acquisition and Learning & Development. This role is ideal for someone who is detail-oriented, comfortable working with data, and energised by getting things done. You do not need to have all the answers — you need to be the person who executes them. Working With Us This is a part-time, fixed-term role of approximately 20 hours per week, with flexibility on how those hours are structured. You will be embedded in the UKI market while working closely with a Global P&C team — giving you exposure to an international people function at a genuinely exciting moment in our company's story. We are building something new, and we want people who are energised by that — who take pride in the details and understand that great execution is what makes strategy real. What Will You Do People Systems & Transition Support <ul><li>Support the setup and launch of UKI payroll operations, working closely with Global P&C and external providers to ensure accuracy and compliance</li><li>Assist in implementing and configuring a new benefits platform for the UKI market, including employee communications and enrolment</li><li>Help stand up and maintain the HRIS for UKI employees, ensuring data accuracy, system hygiene, and process documentation</li><li>Act as the day-to-day point of contact for UKI employee queries related to payroll, benefits, and HR systems during the transition period</li><li>Maintain well-organised records, trackers, and documentation to support audits, reporting, and governance requirements </li></ul>CEO & Operational Support <ul><li>Provide administrative and coordination support to Global COEs including Talent Acquisition (e.g. interview scheduling, offer processing, onboarding logistics) and Learning & Development (e.g. training coordination, attendance tracking, system uploads)</li><li>Prepare and maintain standard reports and data outputs for the P&C team using Excel and/or HRIS reporting tools</li><li>Support continuous improvement of P&C processes and templates as the organisation evolves </li></ul>Essential What Are We Looking For <ul><li>Experience in an HR, People, or administrative support role — ideally within a fast-paced or transitioning environment</li><li>Strong proficiency in Microsoft Excel (pivot tables, VLOOKUPs, data formatting, and reporting)</li><li>Experience working with an HRIS platform (e.g. Workday, SAP SuccessFactors, BambooHR, or equivalent)</li><li>Exceptional attention to detail, particularly when handling sensitive employee data</li><li>Ability to follow established processes accurately and flag discrepancies proactively</li><li>Clear and professional communicator — comfortable working cross-functionally and with remote global teams</li><li>A self-starter mindset with the ability to manage tasks independently within a part-time schedule </li></ul>Desirable <ul><li>Exposure to payroll processing or benefits administration in the UK or Ireland</li><li>Experience supporting HR system implementations or migrations</li><li>Familiarity with talent acquisition or L&D coordination workflows</li><li>CIPD Foundation qualification or equivalent (or currently working towards one) </li></ul>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...