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Executive Assistant (Work From Home)

About Persona

Persona is where the world’s best companies and the world’s best talent meet. We place exceptional people from 98 countries into full-time, long-term remote roles with the most ambitious companies on earth. Fortune 500 enterprises, fast-growing startups backed by Sequoia, Founders Fund, and Andreessen Horowitz, and high-performing companies of every size in between. Project management, operations, finance, design, marketing, customer success, and more. One person, one dedicated client, built to last. The bar is the highest in the industry. More than 200,000 people apply every month, and fewer than 1 in 2,000 are accepted. If you make it, you join a network of people who have cleared a standard most companies couldn’t recruit for on their own, and you get the kind of role that’s almost impossible to find on your own: industry-leading pay set against your experience and skill, real career growth, and a stable seat at a serious company, working from home, anywhere in the world. Persona was founded in 2018 by two Stanford graduates on a simple idea: talent is everywhere, but the systems that connect talent to opportunity are broken. We’re rebuilding them, and we’ve grown into one of the fastest-growing companies in the global talent industry doing it. We hire people who care about the craft of their work, take ownership without being asked, and want to build a career rather than just hold a job. If that’s you, we’d like to meet you.

Role Summary

We are seeking an experienced Executive Assistant to support C-level executives at a fast-growing client company. This role is a step above general administrative support: you will own complex calendaring, travel logistics, communication management, and confidential information across multiple stakeholders. The ideal candidate is a strong process-builder, exceptional communicator, and independent decision-maker comfortable representing executives with discretion.

Key Responsibilities

Streamline and maintain internal processes that support C-level executives company-wide
Liaise between upper management and employees; manage internal/external executive communication
Manage professional and personal scheduling for C-level: agendas, mail, email, calls, travel, client management
Organize and prioritize work to ensure executives' top goals are met
Coordinate complex domestic and international travel; build itineraries and contingencies
Handle expense reports, reimbursements, and credit card reconciliations
Maintain professionalism and strict confidentiality with all materials
Exercise discretion when interfacing with clients, partners, and stakeholders
Prepare and format documents, decks, and reports to a high standard

Required Qualifications

4+ years of direct hands-on experience as an Executive Assistant supporting one or more executives
Significant experience managing office procedures and sensitive corporate information
Strong knowledge of cloud systems, online calendars, and modern productivity tools
Excellent written and verbal communication; ability to present clearly across media
Ability to handle confidential information with discretion and adapt to shifting demands
Fully fluent in English
Skilled in modern productivity apps
Ability to commit long-term and full-time
Ability to work U.S. business hours (PT, CT, or ET)

Preferred Qualifications

Prior experience supporting startup founders, VCs, or partners at professional services firms
Familiarity with executive scheduling tools (Calendly, Reclaim, Motion)
Experience handling personal and family logistics in addition to business duties

Tools & Technologies

Google Workspace, Microsoft Office, Calendly, Notion, Asana, Slack, Zoom, Concur or Expensify, DocuSign, travel-booking platforms

Core Competencies

Impeccable interpersonal and communication skills
Relationship-builder across stakeholders
Agile prioritizer of competing demands
Takes initiative; anticipates and solves problems with minimal supervision
Discreet, adaptable, and consistently professional

What We Offer

Best salaries in the industry
Permanent ability to work from anywhere in the world
Opportunities for growth and advancement
A fast-paced and collaborative environment
Warm and friendly company culture
Full benefits

Benefits at Persona

Health insurance subsidy
Unlimited paid time off (paid sick and vacation leaves)
Annual bonuses based on performance
Monthly tech allowance
Opportunity to be paid in your choice of currency
Others depending on seniority

This is a full-time, long-term role, dedicated exclusively to one of our clients. All roles at Persona are 100% work-from-anywhere. Once hired, we will carefully match you to a client company that best suits your career background, skills, and goals.