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Executive Assistant (Job ID: CHABEN1)

IMPORTANT - Watch this quick Loom video on how to get hired: <a href="https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0">https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0</a><ul><li>C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.</li><li>PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH</li></ul> <div style="margin-left:-15px;"><table style="border:none;border-collapse:collapse;" width="617"><colgroup><col width="169"><col width="448"></colgroup><tbody><tr><td style="border-bottom:1px solid #000000;vertical-align:top;background-color:#ffffff;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:169px;">JOB TITLE</td><td style="border-bottom:1px solid #000000;vertical-align:top;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:448px;">Executive Assistant</td></tr><tr><td style="border-bottom:1px solid #000000;vertical-align:top;background-color:#ffffff;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:169px;">JOB ID</td><td style="border-bottom:1px solid #000000;vertical-align:top;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:448px;">CHABEN1</td></tr><tr><td style="border-bottom:1px solid #000000;vertical-align:top;background-color:#ffffff;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:169px;">INDUSTRY</td><td style="border-bottom:1px solid #000000;vertical-align:top;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:448px;">Health Technology</td></tr><tr><td style="border-bottom:1px solid #000000;vertical-align:top;background-color:#ffffff;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:169px;">LOCATION</td><td style="border-bottom:1px solid #000000;vertical-align:top;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:448px;">South Africa (Native English required)</td></tr><tr><td style="border-bottom:1px solid #000000;vertical-align:top;background-color:#ffffff;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:169px;">JOB STATUS</td><td style="border-bottom:1px solid #000000;vertical-align:top;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:448px;">Full Time</td></tr><tr><td style="border-bottom:1px solid #000000;vertical-align:top;background-color:#ffffff;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:169px;">WORK SCHEDULE</td><td style="border-bottom:1px solid #000000;vertical-align:top;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:448px;">Monday to Friday 8:00am to 5:00pm PST</td></tr><tr><td style="border-bottom:1px solid #000000;vertical-align:top;background-color:#ffffff;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:169px;">SALARY</td><td style="border-bottom:1px solid #000000;vertical-align:top;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:448px;">$10 to $12 per hour (If there's someone worth interviewing but their rate is a bit higher, please let the AM know)</td></tr><tr><td style="border-bottom:1px solid #000000;vertical-align:top;background-color:#ffffff;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:169px;">TARGET START DATE</td><td style="border-bottom:1px solid #000000;vertical-align:top;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:448px;">ASAP</td></tr></tbody></table></div> <div style="margin-left:-17px;"><table style="border:none;border-collapse:collapse;" width="619"><colgroup><col width="619"></colgroup><tbody><tr><td style="border-bottom:1px solid #000000;vertical-align:top;background-color:#434343;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:619px;">ROLE OVERVIEW</td></tr></tbody></table></div> About the Client:The client is a fast growing health technology company focused on building scalable systems, operational excellence, and high performance teams. The organization values speed, accountability, clear communication, continuous improvement, and process driven execution. Their environment is highly dynamic and technology focused, requiring team members who can adapt quickly, think independently, and proactively identify opportunities to improve workflows and operations. About the Role:The client is seeking a highly experienced Executive Assistant to serve as a trusted operational partner. This individual will be responsible for managing priorities, maintaining accountability across tasks, supporting day to day operations, and ensuring that every commitment is followed through to completion. The ideal candidate is exceptionally organized, detail oriented, highly responsive, and capable of operating with minimal supervision. Success in this role requires excellent communication skills, strong judgment, the ability to learn new systems quickly, and a relentless commitment to closing loops and delivering results without dropping the ball. Key Responsibilities Executive Support & Coordination<ul><li style="list-style-type:disc;">Manage daily priorities, action items, and follow up activities</li><li style="list-style-type:disc;">Maintain accountability systems to ensure tasks are completed accurately and on time</li><li style="list-style-type:disc;">Coordinate meetings, schedules, communications, and administrative activities</li><li style="list-style-type:disc;">Support executive level decision making through organization and information management</li><li style="list-style-type:disc;">Anticipate needs and proactively address potential issues before they become problems</li></ul> Task Management & Execution<ul><li style="list-style-type:disc;">Monitor and manage task lists through Slack and other internal systems</li><li style="list-style-type:disc;">Ensure all assigned responsibilities are tracked through completion</li><li style="list-style-type:disc;">Communicate progress, roadblocks, and updates clearly and proactively</li><li style="list-style-type:disc;">Prioritize competing requests while maintaining accuracy and attention to detail</li><li style="list-style-type:disc;">Follow established procedures while identifying opportunities for greater efficiency</li></ul> Systems & Process Development<ul><li style="list-style-type:disc;">Create, document, and maintain Standard Operating Procedures (SOPs)</li><li style="list-style-type:disc;">Build and improve operational systems, workflows, and best practices</li><li style="list-style-type:disc;">Identify inefficiencies and recommend process improvements</li><li style="list-style-type:disc;">Support the implementation and adoption of new tools and internal processes</li><li style="list-style-type:disc;">Maintain organized documentation within company knowledge management systems</li></ul> Communication & Collaboration<ul><li style="list-style-type:disc;">Serve as a reliable point of coordination across internal teams</li><li style="list-style-type:disc;">Maintain professional and polished written communication at all times</li><li style="list-style-type:disc;">Ensure all messages, requests, and action items receive timely follow up</li><li style="list-style-type:disc;">Escalate blockers, risks, or concerns proactively</li><li style="list-style-type:disc;">Demonstrate strong emotional intelligence when interacting with stakeholders</li></ul> Technology & Platform Management<ul><li style="list-style-type:disc;">Utilize Google Workspace to support daily operations</li><li style="list-style-type:disc;">Operate efficiently within Slack as the primary communication platform</li><li style="list-style-type:disc;">Maintain and organize information within Notion</li><li style="list-style-type:disc;">Coordinate and manage meetings through Zoom and Google Meet</li><li style="list-style-type:disc;">Quickly learn and adapt to new software, platforms, and operational systems as needed</li></ul> Qualifications & Skills Must Have<ul><li style="list-style-type:disc;">Native English speaker with exceptional verbal and written communication skills</li><li style="list-style-type:disc;">5+ years of experience in Executive Assistant, Senior Virtual Assistant, Executive Operations, or similar high responsibility support roles</li><li style="list-style-type:disc;">Proven experience supporting executives or founders in fast paced environments</li><li style="list-style-type:disc;">Strong attention to detail with the ability to identify errors, inconsistencies, and missing information</li><li style="list-style-type:disc;">Demonstrated ability to manage multiple priorities while maintaining accuracy</li><li style="list-style-type:disc;">Advanced proficiency with Google Workspace</li><li style="list-style-type:disc;">Strong experience using Slack in a professional environment</li><li style="list-style-type:disc;">Experience working with Notion or similar documentation platforms</li><li style="list-style-type:disc;">Excellent organizational and time management skills</li><li style="list-style-type:disc;">Ability to work independently with minimal supervision</li><li style="list-style-type:disc;">Consistent track record of following through on commitments and closing communication loops</li><li style="list-style-type:disc;">Reliable internet connection, professional remote work environment, and polished video conferencing presence</li></ul> Preferred<ul><li style="list-style-type:disc;">Experience supporting startup founders or leadership teams</li><li style="list-style-type:disc;">Experience creating and maintaining SOPs, workflows, and process documentation</li><li style="list-style-type:disc;">Background working within technology, SaaS, healthcare technology, or high growth companies</li><li style="list-style-type:disc;">Experience building operational systems and improving internal processes</li><li style="list-style-type:disc;">Familiarity with Superhuman or similar email management platforms</li><li style="list-style-type:disc;">Experience working with globally distributed remote teams</li></ul> Personality Traits<ul><li style="list-style-type:disc;">Highly proactive and resourceful</li><li style="list-style-type:disc;">Extremely detail oriented and thorough</li><li style="list-style-type:disc;">Fast learner with strong adaptability</li><li style="list-style-type:disc;">Strong sense of ownership and accountability</li><li style="list-style-type:disc;">System thinker who naturally seeks efficiency and optimization</li><li style="list-style-type:disc;">High emotional intelligence and professional maturity</li><li style="list-style-type:disc;">Clear, concise, and effective communicator</li><li style="list-style-type:disc;">Results driven and execution focused</li><li style="list-style-type:disc;">Reliable, responsive, and dependable</li><li style="list-style-type:disc;">Thrives in fast paced environments</li><li style="list-style-type:disc;">Committed to continuous improvement and operational excellence</li><li style="list-style-type:disc;">Naturally organized with exceptional follow through</li><li style="list-style-type:disc;">Values timeliness, accuracy, and quality in all work</li></ul>

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