Executive Assistant for an Energy & Professional Services Company in the US (Home Based Part Time)

Executive Support

  • Manage complex calendars and schedules across multiple time zones

  • Monitor, prioritize, and manage the executive's inbox, ensuring timely follow-ups

  • Prepare meeting agendas, pre-read materials, and executive documentation

  • Attend meetings, record action items, and monitor deliverables through completion

  • Coordinate with internal teams, external partners, and stakeholders

  • Assist in preparing board papers, presentations, reports, and executive communications

  • Manage confidential documents, contracts, NDAs, and version-controlled files

  • Draft, proofread, and format professional correspondence

Project & Operations Support

  • Coordinate project timelines, milestones, and vendor communications

  • Assist with supplier, contractor, and service provider coordination

  • Support property-related administrative activities, scheduling, and operational tasks

  • Manage calendars and logistics related to operational projects

Financial Administration

  • Provide transactional data entry support in QuickBooks

  • Assist with light financial administration and record management

  • Maintain organized financial and operational documentation

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