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Executive Assistant- Enterprise Technology & Data
About the position
This role sits in our Kirkman Point, FL offices, and this person is required to be on-site 4 days/ week. The Executive Assistant will provide high-level administrative support to a Senior Vice President within Enterprise Technology and Data, serving as a subject matter expert in executive support for a senior technology leader. Operating within Disney’s Corporate segment, this role helps enable world-class leaders and innovative storytellers by ensuring executive operations run seamlessly across a global, fast-paced environment.
Responsibilities
- Provide comprehensive executive support to an SVP, including complex calendar management, prioritizing meeting requests, and coordinating urgent, last-minute changes across multiple time zones.
- Screen and prioritize incoming emails, calls, and meeting requests, exercising sound judgment and discretion on behalf of the executive.
- Plan and coordinate extensive domestic and international travel, including itineraries, visas, passport updates, and seamless logistics aligned with company policies.
- Manage expense reporting, invoices, and purchase orders, liaising with Finance and other partners to ensure accuracy and timely processing.
- Support daily office operations, including conference room scheduling, office equipment and IT coordination, supplies ordering, and serving as a central point of contact for the team.
- Coordinate and prepare meeting materials, agendas, presentations, minutes, and follow-up action items for executive and departmental meetings.
- Handle onboarding and welcoming of new employees, ensuring a smooth start and acting as a knowledgeable resource for team processes and tools.
- Act as a lead and mentor to junior support professionals, providing guidance on tools, processes, and teamwork while informally allocating work as needed.
- Serve as liaison with other executive assistants, Chiefs of Staff, IT, Facilities, and cross-functional partners to coordinate logistics and support critical business needs.
- Maintain the highest standards of confidentiality, professionalism, and tact when interacting with senior internal and external stakeholders.
Requirements
- At least seven (7) years of relevant executive support or high-level administrative experience.
- Proven experience as an Executive Assistant or in equivalent high-level administrative support within a fast-paced, large organization.
- Strong organizational and time management skills with acute attention to detail and the ability to manage multiple priorities independently.
- Outstanding verbal and written communication skills, including professional correspondence and flawless grammar.
- High level of discretion, confidentiality, and sound judgment when handling sensitive information and executive-level decisions.
- Ability to work effectively across diverse, matrixed teams and build strong relationships with senior executives and support professionals.
- Proficiency with Microsoft Office applications (Outlook, Word, PowerPoint, Excel) and common office technologies.
- Resourceful, proactive problem-solver who is comfortable navigating ambiguity and contributing beyond basic job duties.
- Team player mindset with strong interpersonal skills, able to act as a collaborative, adaptable, and inspirational partner to leaders and peers.
- High school diploma
Nice-to-haves
- Experience working within The Walt Disney Company or in a highly matrixed, global media or entertainment organization.
- High proficiency with tools such as SAP, Concur, and other associated administrative or expense systems.
- Knowledge of Disney policies, procedures, compliance, and regulations related to travel and expenses.
- Bachelor’s degree or equivalent experience in a related field such as Business Administration or Communications.
Benefits
- A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
