Business Operations Coordinator

<p style="text-align:left"><u><b>City/State</b></u></p>Virginia Beach, VA<p style="text-align:inherit"></p><p style="text-align:left"><u><b>Work Shift</b></u></p>First (Days)<p style="text-align:inherit"></p><p style="text-align:left"><b>Overview:</b></p><div><h2><b>Overview</b></h2><p>The Business Office Coordinator provides operational and administrative support to the Executive Recruitment team, ensuring seamless execution of daily functions and high-touch candidate experiences. This role serves as a key connector across leadership, internal stakeholders, and external vendors to support executive-level search activity, financial processes, and program coordination.</p><p></p><p>The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, professional environment where discretion, precision, and customer service are essential.</p><h3></h3><h3><b>Key Responsibilities</b></h3><p><b>Operational & Administrative Support</b></p><ul><li>Support the day-to-day functions of the Executive Recruitment operations team, ensuring efficient workflows and timely completion of deliverables</li><li>Coordinate complex interview scheduling for executive candidates, including managing calendars, travel logistics, and communication with internal and external stakeholders</li><li>Assist in planning and execution of recruitment-related meetings, events, and initiatives</li></ul><p><b>Financial & Vendor Management</b></p><ul><li>Process invoices accurately and in a timely manner, ensuring compliance with organizational policies</li><li>Partner with vendors (e.g., search firms, relocation providers, agencies) to facilitate services and resolve issues</li><li>Track expenses and support budget monitoring activities as needed</li></ul><p><b>Relocation Coordination</b></p><ul><li>Manage relocation logistics for executive candidates and hires, serving as liaison between candidates and relocation vendors</li><li>Ensure a smooth, concierge-level relocation experience aligned with organizational standards</li></ul><p><b>Reporting & Analytics</b></p><ul><li>Maintain and update reporting spreadsheets and tracking tools related to executive searches and operational metrics</li><li>Design and prepare moderately complex reports, dashboards, and presentations using Microsoft Office applications and other business systems</li><li>Provide data insights to support decision-making and improve operational effectiveness</li></ul><p><b>Program & Project Support</b></p><ul><li>Work alongside department leadership to support planning, implementation, and monitoring of department initiatives and programs</li><li>Provide consultation and education to internal stakeholders on processes, policies, and tools related to executive recruitment operations</li></ul><p><b>Collaboration & Communication</b></p><ul><li>Build effective working relationships with department leadership, cross-functional teams, and external stakeholders</li><li>Contribute to continuous improvement efforts by identifying opportunities to enhance processes, efficiency, and service delivery</li></ul><p></p><h3><b>Qualifications</b></h3><p><b>Education & Experience</b></p><ul><li>High school diploma</li><li>2+ years of experience in administrative, operations, coordination, or similar support role; healthcare or executive recruitment experience preferred</li></ul><p><b>Skills & Competencies</b></p><ul><li>Strong organizational and time management skills with the ability to manage multiple priorities</li><li>High attention to detail and accuracy, particularly in financial processing and reporting</li><li>Exceptional communication and interpersonal skills</li><li>Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)</li><li>Experience working with databases, reporting tools, or applicant tracking systems preferred</li><li>Ability to handle sensitive and confidential information with professionalism and discretion</li></ul></div><p><b>Location</b>: This position is remote in Hampton Roads, Virginia or remote from one of the states where Sentara is registered to hire a remote worker (see list).</p><p style="text-align:inherit"></p><div><div><b>Benefits: Caring For Your Family and Your Career</b></div><div><b>• </b><span>Medical, Dental, Vision plans</span></div><div><span>• Adoption, Fertility and Surrogacy Reimbursement up to $10,000</span></div><div><span>• Paid Time Off and Sick Leave</span></div><div><span>• Paid Parental & Family Caregiver Leave </span></div><div><span>• Emergency Backup Care</span></div><div><span>• Long-Term, Short-Term Disability, and Critical Illness plans</span></div><div><span>• Life Insurance</span></div><div><span>• 401k/403B with Employer Match</span></div><div><span>• Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education</span></div><div><span>• Student Debt Pay Down – $10,000</span></div><div><span>• Reimbursement for certifications and free access to complete CEUs and professional development</span></div><div><span>•Pet Insurance <br>•Legal Resources Plan<br>•Colleagues have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met.</span></div><div></div></div><p style="text-align:inherit"></p><p style="text-align:left"><b>Sentara Health is an equal opportunity employer</b> and <span>prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.</span></p><p style="text-align:left"><br>In support of our mission “to improve health every day,” this is a tobacco-free environment.</p><p style="text-align:inherit"></p><p style="text-align:left"><b><span>For positions that are available as remote work,</span></b><span> </span><b>Sentara Health employs associates in the following states:</b></p><p style="text-align:left"><span>Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.</span></p>