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Band 4 - Recruitment Onboarder

Did you know you can receive job alerts via WhatsApp?

In this role, you’ll be at the heart of welcoming new colleagues into our organisation, supporting them from the moment they receive their offer right through to their first day with us. You’ll play a key part in ensuring every new starter feels informed, supported, and ready to begin their journey.

We provide a comprehensive resourcing service for all staff groups across 3 acute Hospital sites. Our mission is to provide the very best care for every patient, every day and we are proud to be a part of this journey.

The Recruitment Office is a fast paced, busy environment with regular visitors from both staff and the general public. You will be responsible for the on-boarding of new recruits from point of offer, through the various stages of pre-employment checks, to setting them up on payroll and arranging induction.

We provide a very personalised service so excellent customer service and administrations skills are essential.

Main duties of the job

We recruit on average 100 new joiners per month and it is vital you provide an efficient and proactive service to ensure our time to hire remains at a minimum.

You will liaise closely with candidates and recruitment specialists throughout each recruitment episode, ensuring that Service Standards are being adhered to.

To use the Trac system effectively and efficiently to reduce ‘time to hire’ with minimum of errors and delays. Develop and maintain a good working knowledge of e-recruitment/ESR/Trac providing as necessary one-to-one training and guidance to managers in use of the systems.

To ensure employment legislation, Trust policies and procedures and best practice standards are adhered to. Ensure all paperwork is maintained to NHSLA standards.

To attend open days and any other events associated with recruitment and selection.

Working for our organisation

With a new hospital planned for Watford, work underway to update theatres at St Albans City Hospital and plans for a neighbourhood healthcare centre in Hemel Hempstead, this is an exciting time to join us.

We reserve the right to close this advert early due to the volume of applicants. Please apply as soon as possible to avoid disappointment.
If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.

Staff wellbeing and development are a priority, as is the role of innovation in improving clinical care, outcomes and patient experience.

Our vision is Excellent patient care, together and our values are to be empowered, compassionate, professional and inclusive. They capture an important balance across what we must all do as individuals and to support others.

If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving please tick \"Member of the Armed Forces Community\" on the application form.

Detailed job description and main responsibilities

To work closely with other Resourcing team members, providing cross-cover where necessary.

To attend team, Resourcing Service and HR Directorate meetings.

To undertake continuous professional development and to be up to date with knowledge of legislation and new developments in NHS/Trac and ESR.

To participate in project work relating to recruitment or other HR issues as required.

Deal with routine correspondence.

For a full comprehensive list of duties please refer to the attached job description.

Person specification

Education & Qualification

Educated to GCSE A-C/9-4 standard; with minimum of Grade C/4 GCSE in English and Maths, or equivalent
Certificate in Personnel Practice or equivalent vocational qualification

Knowledge

Knowledge of a range of administrative procedures, acquired in a large complex organisation

Experience

Experience of a range of administration and clerical procedures, including the setting up and maintenance of systems and procedures, preferably within a large complex organisation.
Trac Recruitment system experience
ESR Experience
Experience in processing DBS and other employment clearances including identity checking processes
Previous experience of working in an HR environment.

West Hertfordshire Teaching Hospitals NHS Trust provides acute healthcare services to a core catchment population of approximately half a million people living in west Hertfordshire and the surrounding area. The Trust also provides a range of more specialist services to a wider population, serving residents of North London, Bedfordshire, Buckinghamshire and East Hertfordshire.

As an employer of nearly 6,000 people the Trust is one of the biggest employers in the area and sees nearly a million patients each year.

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

Name Juliet Georgiou Job title Deputy Recruitment Manager Email address julietgeorgiou@nhs.net Telephone number 07423032842