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Archives and Library Assistant (Part-time - 15-20 Hours/Week) - Schaumburg, IL
About the position
The Wood Library-Museum of Anesthesiology (WLM) is a 501c(3) affiliate institution of the American Society of Anesthesiologists (ASA). The Archives and Library Assistant supports the organization, preservation, and accessibility of materials in the archival and library collections of the WLM. This is a part-time position (approximately 15-20 hours per week). Hours need to be worked Monday through Friday and within the window of 7:30am-6:00pm.
Responsibilities
- Perform cataloging, classification, processing, and maintenance activities for library and archival collections.
- Assist with maintaining and updating the collection management system to support accurate and complete records.
- Assist with reference inquiries and research visits.
- Support WLM programs and services.
- Digitize collection materials and create metadata to support discovery and preservation.
- Assist with scheduled inventories of library collections, rare book room collections, and archival materials.
- Protect and preserve collections in accordance with best practices and organizational procedures.
- Rehouse and label materials for preservation and accessibility.
- Adhere to institutional policies and professional ethical standards.
- Maintain collection areas in a neat and organized manner.
- Ability to perform work in alignment with ASA core values: Dedication, Collaboration, Commitment to Excellence, Continuous Improvement.
Requirements
- High school or vocational degree required with some experience supported by on-the-job training.
- Minimum 1 year of professional training or work experience in library cataloging and knowledge of archival principles and operations.
- Familiarity with digitization, cataloging workflows, metadata standards, and the born-digital archival lifecycle.
- Ability to perform repetitive work and attention to detail is necessary.
- Excellent team player who fosters teamwork, personal responsibility, integrity, innovation, trust, and communication.
Nice-to-haves
- Experience working with a foundation or non-profit organization preferred.
