ADMINISTRATIVE SERVICES OFFICER 2

<table style="height: 17px; width: 100%; border-collapse: collapse; background-color: #4373BA" border="1"> <tbody> <tr style="height: 17px"> <td style="width: 100%; height: 17px"> <div class="job-header"> <h1 style="text-align: center"><span style="font-family: arial, helvetica, sans-serif; font-size: 24pt; color: #FFFFFF">DEPT OF ENVIRONMENTAL QUALITY</span></h1> <h2 style="text-align: center"><span style="font-family: arial, helvetica, sans-serif"><em><span style="font-size: 12pt; color: #FFFFFF">We are looking for results-oriented, driven individuals with a thirst for problem solving.<br>At Arizona Department of Environmental Quality (ADEQ) our mission is to protect and enhance public health and the environment in Arizona. Through consistent, science-based environmental regulation; and clear, equitable engagement and communication; with integrity, respect and the highest standards of effectiveness and efficiency. Because Arizonans treasure the unique environment of our state and its essential role in sustaining well-being and economic vitality, today and for future generations. <br>We are currently looking for employees who are committed to our Agency, passionate to excel in their career and engaged in our mission. Only this caliber of employee will be successful in driving our Agency towards accomplishing our mission.</span></em></span></h2> </div> </td> </tr> </tbody> </table> <h3 dir="ltr" style="text-align: center"><span style="font-size: 24pt; font-family: arial, helvetica, sans-serif"><strong>ADMINISTRATIVE SERVICES OFFICER 2</strong></span></h3> <h3 dir="ltr" style="text-align: center"><span style="font-size: 24pt; font-family: arial, helvetica, sans-serif"><strong>Business & Finance</strong></span></h3> <div class="job-divider"> <table style="width: 100%; border-collapse: collapse; background-color: #D4D4D4" border="1"> <tbody> <tr> <td style="width: 100%"><strong><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt">Job Location:</span></strong></td> </tr> </tbody> </table> </div> <div class="job-content"> <h4 style="text-align: center"><span style="font-family: arial, helvetica, sans-serif"><span style="font-size: 16px">Address:  MISSION PARTNERS <br>1110 W. WASHINGTON STREET, PHOENIX,  AZ 85007</span></span></h4> </div> <div class="job-divider"> <table style="width: 100%; border-collapse: collapse; background-color: #D4D4D4; height: 14px" border="1"> <tbody> <tr style="height: 14px"> <td style="width: 100%; height: 14px"><strong><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt">Posting Details:</span></strong></td> </tr> </tbody> </table> </div> <div class="job-content"> <h4 style="text-align: center"><span style="font-family: arial, helvetica, sans-serif"><span style="font-size: 16px">Salary: $60k - $65k  <br></span></span></h4> <h4 style="text-align: center"><span style="font-family: arial, helvetica, sans-serif"><span style="font-size: 16px">Grade: 21<br></span></span></h4> <h4 style="text-align: center"><span style="font-family: arial, helvetica, sans-serif"><span style="font-size: 16px">Closing Date: Open until filled </span></span></h4> </div> <div class="job-divider"> <table style="width: 100%; border-collapse: collapse; background-color: #D4D4D4" border="1"> <tbody> <tr> <td style="width: 100%"><strong><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt">Job Summary:</span></strong></td> </tr> </tbody> </table> </div> <div class="job-content"> <p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt">We are seeking a highly motivated and detail-oriented Administrative Services Officer 2 (ASO 2) - Payroll/Fund Accounting to join our Business & Finance Unit within the Mission Partners Division. This position is responsible for maintaining accurate and thorough Payroll records for the agency within and outside of the statewide AZ360 system. This position will also support any and all Fund Accounting related duties. <br><br><strong>Key responsibilities:</strong><br><br>● Provide agency Payroll guidance and analysis while maintaining compliance with applicable agency and state-wide Payroll policies, rules, and laws.<br>● Handle all Payroll related duties pertaining to the agency, including but not limited to reporting, corrections, and document entries.<br>● Support all agency related Travel duties and processes.<br>● Support all Fund Accounting related performance measures, products, and services. <br></span></p> <p><span style="font-family: arial, helvetica, sans-serif"><em><span style="font-size: 12pt">This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements).</span></em></span></p> <p><span style="font-family: arial, helvetica, sans-serif"><em><span style="font-size: 12pt">The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.</span></em></span></p> </div> <div class="job-divider"> <table style="width: 100%; border-collapse: collapse; background-color: #D4D4D4" border="1"> <tbody> <tr> <td style="width: 100%"><strong><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt">Job Duties:</span></strong></td> </tr> </tbody> </table> </div> <div class="job-content"> <p style="text-align: left"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt"><strong>PAYROLL MANAGEMENT & COMPLIANCE</strong><br>● Execute Payroll Cycles: Oversee and perform all payroll cycle reviews, entries, corrections, and formal approvals.<br>● Ensure Accuracy: Audit and validate all payroll entries to guarantee complete data accuracy and policy compliance.<br>● Provide Expert Guidance: Serve as the agency-wide advisor on AZ360 Human Resources Management (HRM) and payroll submission policies.<br>● Financial Reporting: Generate, analyze, and distribute comprehensive agency-wide payroll reports.<br><br><strong>TRAVEL PROGRAM SUPPORT</strong><br>● Coordinate Travel Operations: Manage agency travel claims and reservations while providing clear policy guidance to staff.<br><br><strong>PROCESS IMPROVEMENT & DOCUMENTATION</strong><br>● Drive Continuous Improvement: Lead operational change initiatives and implement strategies to improve data validation accuracy.<br>● Policy Interpretation: Analyze state and federal regulations to update internal standard work instructions and job duty documentation.<br></span></p> </div> <div class="job-divider"> <table style="width: 100%; border-collapse: collapse; background-color: #D4D4D4" border="1"> <tbody> <tr> <td style="width: 100%"><strong><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt">Knowledge, Skills & Abilities (KSAs):</span></strong></td> </tr> </tbody> </table> </div> <div class="job-content"> <p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt"><strong>KNOWLEDGE</strong><br>● Financial Operations: Mastery of government accounting principles, payroll management, and financial research methodologies.<br>● Analysis & Reporting: Strong proficiency in dissecting, analyzing, and reporting financial data, including variance analysis.<br>● Compliance & Structure: Familiarity with state statutes, organizational structures, and confidentiality standards.<br>● Software: High proficiency in Microsoft Office and G-Suite/Workplace tools.<br><br><strong>SKILLS</strong><br>● Analytical & Technical: Advanced problem-solving, abstract/statistical analysis, and detail-oriented data gathering.<br>● Communication: Ability to distill and communicate budget issues clearly to all staff levels.<br>● Organizational: Effective time management and multitasking.<br>● Interpersonal: Strong customer service, teamwork, and stakeholder engagement.<br><br><strong>ABILITIES</strong><br>● Critical Thinking: Skill in analyzing financial data, applying sound judgment, and executing continuous improvement (LEAN) concepts.<br>● Productivity: Ability to work independently or in teams, meet strict deadlines under pressure, and manage multiple daily tasks.<br>● Adaptability: Capacity to prioritize effectively, adapt to changing assignments, and take personal initiative.<br>● Professionalism: Ability to handle inquiries with tact, maintain positive working relationships, and report work status accurately.<br></span></p> </div> <div class="job-divider"> <table style="width: 100%; border-collapse: collapse; background-color: #D4D4D4" border="1"> <tbody> <tr> <td style="width: 100%"><strong><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt">Selective Preference(s):</span></strong></td> </tr> </tbody> </table> </div> <div class="job-content"> <p><span style="font-family: arial, helvetica, sans-serif"><span style="font-size: 12pt">● Bachelor degree in a Payroll related field preferred.<br>● 2 years or more of progressive payroll related experience.<br></span></span></p> </div> <div class="job-divider"> <table style="width: 100%; border-collapse: collapse; background-color: #D4D4D4" border="1"> <tbody> <tr> <td style="width: 100%"><strong><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt">Pre-Employment Requirements:</span></strong></td> </tr> </tbody> </table> </div> <div class="job-content"> <p><span style="font-family: arial, helvetica, sans-serif"><span style="font-size: 12pt"><span style="font-size: 12pt"><em><span>If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: <a href="https://publicstorage.dc4.pageuppeople.com/1045/ClientPublicFile/3601803f-02e5-4b70-b325-26c8ef309c1b.pdf" target="_blank" rel="noopener noreferrer">Driver’s License Requirements.</a></span></em></span><br></span></span></p> <p><span style="font-family: arial, helvetica, sans-serif"><em><span style="font-size: 12pt">All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).</span></em></span></p> </div> <div class="job-divider"> <table style="width: 100%; border-collapse: collapse; background-color: #D4D4D4; height: 17px" border="1"> <tbody> <tr style="height: 17px"> <td style="width: 100%; height: 17px"><strong><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt">Benefits:</span></strong></td> </tr> </tbody> </table> </div> <div class="job-content"> <p><span style="font-family: arial, helvetica, sans-serif"><span style="font-size: 12pt">Among the many benefits of a career with the State of Arizona, there are:<br>· 10 paid holidays per year<br>· Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees<br>· Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).<br>· A top-ranked retirement program with lifetime pension benefits <br>· A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability<br>· An incentivized commuter club and public transportation subsidy program<br>· We promote the importance of work/life balance by offering workplace flexibility <br>· We offer a variety of learning and career development opportunities</span></span></p> <p><span style="font-family: arial, helvetica, sans-serif"><span style="font-size: 12pt"><em><span style="font-size: 12pt">By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.</span></em></span></span></p> <p><span style="font-family: arial, helvetica, sans-serif"><em><span style="font-size: 12pt">Learn more about the Paid Parental Leave program <a title="Paid Parental Leave Pilot Program" href="https://hr.az.gov/about/resources/family-leave-expansion" target="_blank" rel="noopener noreferrer">here</a>. For a complete list of benefits provided by <span>The State of Arizona, please visit our <a href="https://benefitoptions.az.gov/jobseekers" target="_blank" rel="noopener noreferrer">benefits page</a></span></span></em></span></p> </div> <div class="job-divider"> <table style="width: 100%; border-collapse: collapse; background-color: #D4D4D4" border="1"> <tbody> <tr> <td style="width: 100%"><strong><span style="font-family: arial, helvetica, sans-serif"><span style="font-size: 12pt">Retirement</span>:</span></strong></td> </tr> </tbody> </table> </div> <div class="job-content"> <p><span style="font-family: arial, helvetica, sans-serif"><span style="font-size: 12pt">ASRS Lifetime Benefits</span></span></p> </div> <div class="job-divider"> <table style="width: 100%; border-collapse: collapse; background-color: #D4D4D4" border="1"> <tbody> <tr> <td style="width: 100%"><strong><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt">Contact Us:</span></strong></td> </tr> </tbody> </table> </div> <div class="job-content"> <p><span style="font-family: arial, helvetica, sans-serif"><span style="font-size: 12pt">Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting HPO@azdeq.gov.<br>Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.</span></span></p> </div>