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Administrative Assistant III - DPW

Job Description Posting Expires:10/05/2026 Salary Range: $44,286.17- $55,357.71 General Description and Classification Standards: The purpose of this position is to provide advanced administrative and clerical support to an assigned department, ensuring efficient office operations and high-quality customer service. The Administrative Assistant III performs a variety of specialized duties including project coordination, data management, and departmental reporting. The position may supervise other administrative staff, temporary employees, or interns and is expected to work independently while exercising sound judgment. Responsibilities Essential Duties and Responsibilities: These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. <ul><li> Coordinate, log, and distribute departmental projects for review using specialized software systems. </li><li> Track and maintain records of incoming and outgoing plans, correspondence, and reports to ensure accuracy and timely completion. </li><li> Draft and prepare letters, memoranda, applications, reports, and other correspondence; proofread and edit documents for accuracy. </li><li> Research and compile data from various sources (e.g., maps, GIS, property data, FEMA records, prior expenditures) to support departmental operations and reporting. </li><li> Prepare budget documents and requisitions; monitor office supply inventory and coordinate equipment repairs or replacements as needed. </li><li> Manage departmental calendars, schedule meetings, and assist with event coordination. </li><li> Respond to customer, staff, and stakeholder inquiries in person, by phone, and by email in a professional and timely manner. </li><li> Generate weekly, monthly, and specialized reports on project and departmental status; present updates at staff meetings. </li><li> Provide training, guidance, and work leadership to less experienced administrative staff. </li><li> May perform other duties as assigned. </li></ul> The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization. Qualifications Knowledge Skills and Abilities: This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list. <ul><li> Knowledge of administrative and office management procedures and departmental operations. </li><li> Strong written and verbal communication skills with the ability to interact effectively with staff, management, external agencies, and the public. </li><li> Skill in using Microsoft Office Suite (Word, Excel, PowerPoint) and specialized office data systems. </li><li> Ability to compile, organize, and analyze data to prepare clear, concise reports. </li><li> Ability to work effectively under pressure, manage multiple tasks, and meet deadlines. </li><li> Strong organizational and problem-solving skills with attention to detail. </li><li> Ability to exercise independent judgment in routine and non-routine situations. </li></ul>Minimum Qualifications Education & Experience <ul><li>High school diploma or GED </li></ul>2.3–5 years of progressively responsible secretarial, clerical, or administrative experience. Preferred Education & Experience Associate’s degree in business/public administration, secretarial science, or related field. 5 or more years of administrative experience, including supervisory responsibilities. Licensures and Certifications None required. Essential Capabilities And Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. Lifting Requirements: Light work : Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. Work Schedule: This position follows the City’s hybrid work schedule policy as assigned by the Department of Human Resources Commissioner and requires in-person work at City worksites/facilities at least four (4) days per week, with the option to work remotely one (1) day per week, based on eligibility, departmental needs, and supervisor approval. The hybrid work schedule is subject to change at any time to five (5) days in-person work. It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department. The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.

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