🌍 Virtual Assistant, Remote- Full TIme

Job Title: Virtual Assistant

Job Type: Full time

Location: Remote

Required Skills:

  • Administrative Support

  • Vendor Management

  • Operational Organization

The Role:

We’re looking for a proactive, highly organized Virtual Assistant to support day-to-day operations across our distributed team. You’ll own general administrative work, team logistics, and gifting for our internal team, extended team, and clients. You should be resourceful, detail-oriented, and comfortable taking ownership with minimal direction.

What You’ll Do:

  • Own scheduling, research, documentation, and general administrative tasks.

  • Maintain internal trackers, records, and operational information.

  • Coordinate purchasing, vendors, shipping, expenses, and reimbursements.

  • Support onboarding, team logistics, and ad hoc requests.

  • Own gifting operations across our team and clients.

  • Source gifts and manage ordering, personalization, shipping, and delivery.

  • Track gifting budgets, recipient information, orders, and vendors.

  • Anticipate needs and drive tasks through completion.

What We're Looking For:

  • 3+ years in administrative support, operations, or a similar role.

  • Excellent organization and attention to detail.

  • Strong written and verbal communication.

  • High ownership, reliability, and follow-through.

  • Strong research and problem-solving skills.

  • Ability to work independently in a fast-moving environment.

  • Good judgment when handling sensitive information.

  • Preferred

  • Experience in a startup, technology company, or distributed team.

  • Experience with gifting, vendors, purchasing, or logistics.

  • Familiarity with Google Workspace, Slack and project management tools.

  • Comfortable using AI tools to work faster and automate repetitive tasks.

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